Need help marketing an upcoming event? Check out the new Event RSVP Funnel add-on that makes it easy to collect, track and convert RSVPs in your Dewy account.

Create a new form within your Dewy account

These days, it’s imperative that you collect RSVPs via an online form instead of just phone calls. Dewy’s forms are connected to your Event pipeline, which is your home base for managing, confirming and converting event RSVPs.

Good news! It’s easy to use Dewy forms for your upcoming event. Most of the work has been done for you. Within every Dewy account is a form titled ‘Event Form Template’ that you can replicate.

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Tease your event on social media

At five weeks out we recommend you tease your upcoming event with a save the date post ora video invite. Videos are amazing for engagement and reach rates and this is a perfect way tolet your followers know to save the date for your exciting upcoming event. Posting your inviteand pinning it to the top of your Facebook Page and Instagram feed until the event is overwill prove helpful. If you opt for a video invite, be sure to post it as a Reel on Instagram toincrease the amount of users that will see it.

We recommend keeping this video to 20 seconds or less. Hold phone vertically whilerecording.

Sample talking points in video:

• Open the video by inviting: ‘Please join us . . . ‘
• Share the date, time, & location for the event
• Share the major points:
• What type of event: CoolEvent, body contouring, anti-aging, facelift, etc.
• Exclusive event pricing
• Grand prize
• Door prizes
• Food & Beverage
• Product reps/vendors in attendance – if applicable
• Call to action: ‘RSVP and register today, limited space . . . ‘

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Add an event pop up to your website

Using one of Dewy’s pop up forms is the easiest way to increase RSVPs. The pop up form should have the following information:

• Strong headline
• Event details (time, date and location)
• Call to action

Also, the form should have the following fields:

• Name
• Email
• Phone

Need help adding a pop up? Reach out to your customer success manager or check out the Event RSVP Funnel add on.

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Create an event on Facebook & Instagram

We recommend you create your Facebook Event & Instagram Event Reminders and startadvertising at 4 weeks out.

• How to create a Facebook event
• How to create an Instagram event

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Collect RSVPs via an email marketing funnel

Instead of collecting RSVPs via phone calls, you can use a Dewy form that is linked as the call to action in your email marketing funnels.

Dewy’s standard funnel to collect event RSVPs contains the following emails:

• 4 Weeks Prior: Event Overview and Details
• 2 Weeks Prior: Focus on Grand Prize and/or Specials
• 1 Week Prior: “Seats Going Fast” - RSVP Reminder

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Call and confirm all RSVPs multiple times

While no shows are expected, we recommend calling all RSVPs to confirm their attendance multiple times before the event. Here’s a sample call schedule:

• Call 1: Within 0-60 minutes of the patient RSVPing
• Call 2: One week before the event
• Call 3: One day before the event

With the Event RSVP Funnel add-on, you can use a pipeline specifically for your events to manage, track and convert your RSVPs within Dewy.